Setting up intelligence events

1)  What are they?
Intelligence events are rules that you can setup in Class Charts Analytics that will perform actions when certain conditions are met.

Some examples: You have a rule in school that if there are 3 or more negative issues in a day then a student automatically gets a detention. You can setup intel events to inform the relevant member of staff the students this has occurred for. You have specific students on behaviour report and you want your school’s Behaviour Support Officer and an Assistant Head to be informed if 3 negative incidents occur in a day for one of these students. You want each Head of Year to be made instantly aware if a student in their year group receives 10 positive points in 1 week. These are just a few example rules – you can setup your own to suit your school’s needs and practices.

2)  Who can setup intelligence events?

Only Class Charts admin users can setup intel events.

3)  Who can receive intelligence notifications?

Any member of staff can be designated to be informed when specific things happen. They will receive an email and also get a notification when they log in to Class Charts – the number of new notifications is shown on the bell to the top right of the screen.

4) How do you set them up?
Go to the settings cog in the top right hand corner of Class Charts and choose 'Analytics',  then choose 'Intelligence Events' from the menu on the left hand side of the page.

You will then see a page that looks like this, click on 'Add Intelligence Event',

Give the event a name and then you will be able to set some options.

Set a start date and end date (eg this academic year) and put a tick in the 'Active' box. You can also set the event to only trigger once per pupil. For example if the event concerns the accumulation of points. 

Type: We now include a feature which allows you set up a delayed event from the 'Type' dropdown menu.

Normally we have it set up events as 'Instant' in which as soon as the conditions are met the event will be triggered off either within a day, week, month, year or overall (ongoing). 
Delayed events are not triggered off until the end of the date set even if the conditions are met before this end date which can either be a:-
> Calendar day
> Calendar week
> Calendar month
> School year (September to September)

Then set up your rules, you can choose:·

> Number of behaviour points or number of intelligence event incidents        
> The time frame (eg. in 1 day or 1 week)      
> A single or multiple conditions (eg. specific students, classes, teachers, year groups or types of behaviour)

You can then set the action:·       

> Highlight the event in the activity feed
> Inform specific members of staff  
> Award additional “bonus” points
> .... or a combination of these

A finished example:

In this example, if a pupil scores 5 positive behaviour points overall then an event will be displayed in the activity feed coloured green, the pupils form tutor will be informed.

5)  How do you view events that have occurred?

You can do this from the Activity feed:

Also from within Analytics:

Feedback and Knowledge Base