How to view whole school attendance records

There may be times when it will be necessary to see an overview of attendance in your school, such as identifying trends in absences. Class Charts allows you to view attendance records across your school using the whole school attendance records table.

To view the whole school attendance records for your school, click on the Analytics tab along the top of the page

Next, click on the Attendance tab on the left hand side and select the Display all option.

You will be presented with the interface shown below. Before the whole school attendance records table can be displayed, you will need to select a week to display attendance for.

The whole school attendance records table displays attendance information for the current week by default. To view other weeks in the academic year, use the Previous week and Next week buttons to move between the records.

Click on the Generate report button once you are happy with your chosen week.

The whole school attendance records table will be displayed, where attendance records for the current week will be listed for each pupil. This includes both session attendance (AM + PM) and lesson attendance (P1, P2, etc).

 

Filtering the whole school attendance records

To filter the whole school attendance by a specific group of pupils, select an option from the Show all years, Show all houses, Show all tutor groups or Show all pupils drop down menus and click on the Generate report button.

The whole school attendance records table will now be filtered to your chosen search criteria.

 

Exporting the whole school attendance records

To export the whole school attendance records table, click on the Export button in the top right hand corner of the page.

An Excel spreadsheet copy of the whole school attendance records table will be generated.

 

Setting an attendance record

To set an attendance record from the whole school attendance records table, click on the record that you would like to change.

The Attendance code popup will appear. Here, you can select a new attendance code to apply along with an optional attendance note. Click on the OK button to confirm your changes.

The whole school attendance records table will be updated with the new attendance code applied.

 

 

Feedback and Knowledge Base