How to mark attendance for a lesson

If your school has been integrated with Class Charts via Wonde, you will be able to take attendance within Class Charts.

To take attendance within a lesson, start the class of your choice and click on the Attendance tab at the top of the page.


A popup menu will appear which provides the options of taking Session attendance (AM or PM), or Lesson attendance (e.g. Thursday Lesson 3). Select a session and click on the Ok button.



From this screen, you will be able to begin marking attendance for each pupil. Marking attendance falls under 3 categories: present, absent and late.



To mark attendance for a pupil, select the attendance option of your choice from the drop down menu on a pupil card. 



Marking a pupil as late


To mark a pupil as late, select the late option from a pupil card’s drop down menu when taking attendance. 



You will then be given the option to specify how many minutes the pupil was late by. 



Click OK. The chosen pupil card will now display a small clock icon (to indicate that the pupil was late, along with a record of how many minutes the pupil was late by.

 


Marking a pupil as absent


To mark a pupil as absent, select the absent option from a pupil card’s drop down menu when taking attendance. 



You will then be given the option to specify the attendance code that the absence falls under. Select an attendance code from the drop down menu and click on the OK button.



The chosen pupil card will now appear to be greyed out, with the attendance code you specified appearing in the drop down menu. 



Adding an attendance note for a pupil


You can add notes about a pupil’s attendance on the attendance screen. Click on the pencil icon on a pupil card to begin writing an attendance note.



A pop up with a text field will then appear, where you can enter your note. Once you are finished click the OK button.



Setting attendance records for multiple pupils


To mark attendance for all pupils within the class simultaneously, simply choose the attendance option of your choice from the dropdown menu in the top right corner and click the set all button. 



On each pupil card is an attendance bar, which represents a pupil’s attendance percentage across all of their lessons. The colours within the attendance bar indicate the ratio of present marks to absent marks, and are represented as follows: 



Green: present 
Yellow: late 
Blue: authorised absence 
Red: unauthorised absence

Submitting the register for a lesson


Once you have finished marking attendance for the lesson, click on the Submit register button to close the register. 



You will be presented with a list that displays each pupil’s attendance code, minutes late (if applicable) and any optional attendance notes. Click on any of these fields to make changes to their values.



After you’ve reviewed the data, click on the Submit button to save the attendance records. If attendance writeback has been set up at your school, attendance records will be sent to SIMS within 5 minutes of clicking. 


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